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Privacy Statement

Alliance Safety Council Privacy Policy

This privacy policy will explain how our organization uses the personal data we collect from you when you use our websites.

PRIVACY PRACTICES

This notice describes how Alliance Safety Council handles your personal information that is collected during normal operations, how it may be used and disclosed, and how you can request access to this information. This privacy policy is adopted to ensure that Alliance Safety Council fully complies with all federal and state privacy protection laws and regulations. This policy includes the information gathered when using any website or digital service provided by Alliance Safety Council.

Protection of user privacy is of utmost importance to Alliance Safety Council.

Note: Alliance Safety Council is a private organization retained by private employers for training and verification of employees. The Privacy Act and other rules applicable to public entities do not apply.

Topics:

  • What data do we collect and how?
  • How do we collect your data?
  • How will we use your data?
  • How do we store and protect your data?
  • Marketing
  • What is your data protection rights?
  • What are cookies?
  • How do we use cookies?
  • What types of cookies do we use?
  • How to manage your cookies
  • Privacy policies of other websites
  • Changes to our privacy policy
  • How to contact us
  • How to contact the appropriate authorities

What data do we collect and how?

You may visit our website anonymously by opting out of all cookies. Cookies are explained below.

Portions of our website require personal information to function and may not be accessible to anonymous users.

From our websites, we may profile you individually. We may build a profile of your online habits, interests and activities. This profile is linked to your personal identity. We compile individual profiles from “real world” contact information (e.g., street address, phone/fax, email addresses), and we use these profiles for the purposes described below (please scroll down to each topic for details). In addition, other information will be gathered about a student, customers and others we do business with, and we will create a record of services and other transactions with Alliance Safety Council. Some of the information also may be provided to us by other individuals or organizations, such as employers and other partners with whom we have reciprocal agreements.

If you choose to register or log in on our website, four categories of data about and on behalf of you may be processed:

“Account data”

When you register for an account on our website(s), purchase a membership, take training, schedule training, place an order, subscribe to our newsletter or respond to a survey, basic contact details are collected, such as the email address, name, address, phone number, social security number, date of birth, photos, information contained on a government-issued ID, signatures, information on associated contact persons, company name, address, phone number, tax identification number, purchase details and history, any contact information of partners, invoice receivers, credit card information and banking details.

“System Generated Data”

Our service automatically creates and stores meta data based on the other types of data, e.g.:

  • Membership data, like start date, login data time, usage, invoice data, the result of a mandatory tax identification number validation, credit report results, and billing and payment history.
  • Registration data, like course, score, login date time, usage, date/time of physical location visit, begin and end date time of training, bookmarks indicating training progress, billing and payment history, and certificates of completion.
  • Aggregation of data for analysis, marketing and internal audit.
  • Terms-of-use agreement acceptance data.
  • Third-party service data, like request and response date time, driver’s license validation results, and background check pass-fail results.
  • Aggregated statistical data on end user consents.

You will be informed by Alliance Safety Council about relevant changes concerning the service, such as the implementation of additional functions, by this policy.

“Cookie Consent Data”

When an end user submits a cookie consent for the website(s), the following data is automatically logged at Alliance Safety Council:

  • The end user’s IP number.
  • The date and time of the consent.
  • User agent of the end user’s browser.
  • The URL from which the consent was submitted.
  • An anonymous, random and encrypted key value.
  • The end user’s consent state, serving as proof of consent.
  • The approximate geolocation of the end user.

The key and consent state are also saved in the end user’s browser in a first-party cookie so that the website can automatically read and respect the end user’s consent on all subsequent page requests and future end user sessions for up to 12 months. The key is used for proof of consent and an option to verify that the consent state stored in the end user’s browser is unaltered compared to the original consent submitted to Alliance Safety Council.

If you enable consent for multiple websites by a single end user submission, the Cookie Manager will also store a separate random, unique ID with the end user’s consent. If all of the following criteria are met, this key will be stored in an encrypted form in a third-party cookie on the end user’s browser:

  • You enable the bulk consent feature in the Service configuration.
  • The end user allows third-party cookies through browser settings.
  • The end user has disabled “Do Not Track” through browser settings.
  • The end user accepts all or at least “preferences” types of cookies when consenting.

How will we use your data?

Student Records – Alliance Safety Council collects information from you and stores it on a computer. This is your student record.

Regular Training Operations – Alliance Safety Council will disclose your student information to our instructors, billing clerks, administrative staff and other employees involved in your training and employment.

Electronic Messaging – It is the policy of Alliance Safety Council to use electronic messaging like voice mail, text and email to phone numbers and email addresses that the student provides to Alliance Safety Council regarding appointments, billing or payment issues, or other information related to training, payment or other operations.

As Required by Law – It is the policy of Alliance Safety Council that we may use and disclose your information as required by law.

Law Enforcement – We may disclose your student information to a law enforcement official for purposes such as identifying or locating a suspect, fugitive, material witness or missing person, complying with a court order or subpoena, and/or for other law enforcement purposes.

Public Safety – We may disclose your student information to appropriate persons in order to prevent or lessen a serious and imminent threat to the health or safety of a particular person or the general public.

Change of Ownership – In the event that Alliance Safety Council is sold or merges with another organization, your student information/record will become the property of the new owner.

USE OF YOUR ONLINE INFORMATION

Pseudonymous Profile – We may build a pseudonymous profile of your online habits, interests and activities when you use Alliance Safety Council websites. We compile these profiles from information about user devices (e.g., IP address or browser type), user navigation and browsing patterns, data showing usage of interactive features (e.g., search engine queries), demographic information (e.g., gender, marital status, age, income, job), and we use these profiles for the purposes described below.

Personal Contact Information – If we collect personal contact information (as described below), you may later access it; however, you may not modify or remove it from our system yourself. We may collect your name, address and phone number. When you use our website, we may request your name, address, telephone number or other “real world” contact information. This information may reveal your identity or be linked to you personally. We use this information to complete and support the immediate activity requested; customize and personalize content to your request; market products and services to you in the future (other than by telemarketing); build a profile of your habits, interests or activities to treat you as an individual; build individual profiles for ongoing research, analysis and reporting; comply with laws requiring preservation of social histories; and to comply with any requirements of law. This information may be disclosed to our staff and agents and to outside organizations with the same or different privacy practices.

Email Address – We may request your email address or other information needed to contact you online. This information may reveal who you are or be linked to you personally. We use it to complete and support the immediate activity requested; administer and run the website; market products and services to you in the future (other than by telemarketing); build a profile of your habits, interests or activities to treat you as an individual; and to comply with any requirements of law. This information may be disclosed to our staff and agents, and to outside organizations with the same or different privacy practices.

Other Collected Information – When you use our website, we may collect personal information about you described below. You may later access the information. However, you may not modify or remove it from the system yourself. You may be prompted for a government-issued ID number. We may ask you to enter your Social Security number, employee ID or similar identifier so we can recognize you. We use this information to complete and support the immediate activity requested, administer and run the website, comply with laws requiring preservation of social histories, and to comply with any requirements of law. This information may be disclosed to our staff and agents and to other councils with whom we have reciprocal agreements.

You will be prompted for a user ID and password. We may ask you to enter a website ID, password or other identifiers. We use this information to complete and support the immediate activity requested, administer and run the website, comply with laws requiring preservation of social histories, and to comply with any requirements of law. This information may be disclosed to our staff and our immediate agents and to other organizations adhering to our privacy practices.

Purchase Information – We may collect information actively generated by the purchase of a product or service, such as a payment method. We use this information to complete and support the immediate activity requested and to comply with any requirements of law. This information may be aggregated with similar data and may be disclosed only to our staff and to our immediate agents.

Computer Information – When you visit our website, we may automatically collect information about your computer configuration, such as your browser type, operating system, IP address or ISP domain name. This information will not reveal your identity or be linked to you personally. We use this information to complete and support the immediate activity requested; administer and run the website; build a profile of your habits, interests or activities to treat you as an individual; build individual profiles for ongoing research, analysis and reporting; and to comply with any requirements of law. This information may be aggregated with similar data in a manner that does not reveal your personal identity and may be disclosed only to our staff and to our immediate agents.

Navigational and Clickstream Data – As you browse websites owned by Alliance Safety Council, we may gather navigational and clickstream data that shows what pages are visited and how long various features are used. This information will not reveal your identity or be linked to you personally. We use this information to customize and personalize content to your request; improve the website for everyone; market products and services to you in the future (other than by telemarketing); build a profile of your habits, interests or activities to treat you as an individual; build individual profiles for ongoing research, analysis and reporting; and to comply with any requirements of law. This information may be aggregated with similar data in a manner that does not reveal your personal identity and may be disclosed only to our staff and to our immediate agents.

Interactive Data – You may decide to input data while using certain interactive features on our website, such as queries submitted to a search engine. We use this information to complete and support the immediate activity requested; customize and personalize content to your request; build a profile of your habits, interests or activities to treat you as an individual; build individual profiles for ongoing research, analysis and reporting; and to comply with any requirements of law. This information may be aggregated with similar data in a manner to our staff and to our immediate agents.

Demographic Data – We may request information about your demographic or social characteristics, such as gender, age and income level. We use this information to build individual profiles for ongoing research, analysis and reporting, and to comply with any requirements of law. This information may be aggregated with similar data in a manner that does not reveal your personal identity and may be disclosed to our staff and our immediate agents, and to other organizations adhering to our privacy practices.

Online Posting and Content – Certain features of our website may allow you to contribute content, such as instant messages, chat room postings, etc. We use this to comply with any requirements of law. This information may be disclosed to third parties and in public forums generally.

Exceptional Disclosure – We may disclose your information if necessary to protect our legal rights or if the information relates to actual or threatened harmful conduct. Disclosure may be required by law or if we receive legal process.

Protection of Collected Information -We offer secure webpages to collect certain kinds of user information, and we store certain kinds of data in encrypted form. We follow reasonable technical and management practices to help protect the confidentiality, security and integrity of data stored on our system. While no computer system is completely secure, we believe the measures implemented by our website reduce the likelihood of security problems to a level appropriate to the type of data involved.

Time User information is Kept – We generally keep user data on our server or in our archives for approximately five (5) years. We may alter this practice according to changing requirements. For example, we may delete some data if needed to free up storage space. We may keep other data for longer periods if the law requires it. Data management requests are administered in an orderly manner to the extent feasible and within our direct control. Note: We have greater control over recently collected data than archived data. Once data is removed from the system and archived, it may not be feasible to accommodate specific requests. In those cases, our general data retention policy applies.

Your Consent to This Policy – By using our website, you agree to this Privacy Policy. This is our entire and exclusive Privacy Policy, and it supersedes any earlier version. We may change it by posting a more recent version on our website.

Web Links – Our website provides both links to email addresses and links to third-party websites. For email, the links provided work directly with your mail client and no information is provided to our website when an email is sent through an email link. As a convenience, this website may also contain links to third-party websites over which we have no control. We make no claims as to the privacy, security or fitness of these third-party websites. When you view these third-party websites, our privacy policy no longer applies. You are encouraged to examine the privacy statement for all third-party websites for their procedures for collecting, utilizing and disclosing your information.

Legal Disclaimer – This website operates as-is and as-available. Any warranties of accuracy, quality, title, fitness or merchantability will not be warranted and will not be observed. We are not liable for direct, indirect, incidental or consequential damages or for events beyond our direct control.

Louisiana law governs this Privacy Policy, excluding conflicts of law principles. Any provision of this Privacy Policy that is illegal or unenforceable shall be deemed automatically conformed to the minimum requirements of law. Any legal actions against us must be commenced in Louisiana within one (1) year after the claim arose or be barred.

How do we store and protect your data?

Alliance Safety Council implements the following technical, physical and organizational measures to maintain the safety of your personal data against accidental or unlawful destruction or accidental loss, alteration, unauthorized use, unauthorized modification, disclosure or access, and against all other unlawful forms of processing.

5.1. Availability

Alliance Safety Council services utilize the extensive features of the cloud environment to ensure high availability, like full redundancy, load balancing, automatic capacity scaling, continuous data backup and geo-replication, along with a traffic manager for automatic geographical failover on datacenter level disasters. All failover mechanisms are fully automated.

No personal data is stored permanently outside Alliance Safety Council’s cloud platforms. The physical security is thereby maintained by Alliance Safety Council’s subcontractors. Amazon Web Services and VENYU datacenters comply with industry standards, such as ISO 27001 for physical security and availability, e.g., by using security staff around the clock, two-factor access control using biometric and card readers, barriers, fencing, security cameras and other measures.

5.2. Integrity

To ensure integrity, all data transits are encrypted to align with best practices for protecting confidentiality and data integrity (i.e., all supplied credit card information is transmitted via Secure Socket Layer, or SSL, technology and then encrypted into our payment gateway provider’s database only to be accessible by those who are authorized to access such systems and who are required to keep the information confidential).

For data in transit, the services use industry-standard transport protocols between devices and datacenters and within datacenters themselves.

5.3. Confidentiality

All personnel are subject to full confidentiality and any subcontractors and sub-processors are required to sign a confidentiality agreement if full confidentiality is not part of the main agreement between the parties.

Whenever personal data is accessed by authorized personnel, the access is only possible over an encrypted connection. When accessing the data in a database, the identity of the person accessing the data must also be pre-authorized to obtain access.

Any device being used to access personal data is login protected by Alliance Safety Council’s identity and access management service and has Alliance Safety Council’s corporate antivirus solution installed. If any personal data is temporarily stored on a device, the storage unit on the device must also be strongly encrypted.

On-premise devices storing personal data temporarily is always, except when not being actively used or relocated under uninterrupted supervision, locked in a safe. Personal data is never stored on mobile media like USB sticks and DVDs.

5.4. Transparency

Alliance Safety Council will at all times keep you informed about changes to the processes to protect data privacy and security, including practices and policies. You may at any time request information on where and how data is stored, secured and used. Alliance Safety Council will also provide summaries of independent audits of the Service.

5.5. Isolation

All access to personal data is blocked by default, using a zero privileges policy. Access to personal data is restricted to individually authorized personnel. Authorized administrative personnel issue authorizations and maintain a log of granted authorizations. Authorized personnel are granted minimum access on a need-to-have basis through Azure Active Directory, AWS Cognito and ASW IAM (Identity Access Management).

5.6. The ability to intervene

Alliance Safety Council enables your rights of access, rectification, erasure, blocking and objection by informing about and offering the customer the possibility of objection when Alliance Safety Council is planning to implement changes to relevant practices and policies.

The overall responsibility for data security lies with Alliance Safety Council’s authorized administrative personnel who educate and update all personnel on the data security measures outlined in Alliance Safety Council’s Information Security Policy and this Privacy Policy.

5.7. Monitoring

Alliance Safety Council uses security reports to monitor access patterns and to proactively identify and mitigate potential threats. Administrative operations, including system access, are logged to provide an audit trail if unauthorized or accidental changes are made.

System performance and availability are monitored from both internal and external monitoring services.

5.8. Personal Data breach notification

In the event that your data is compromised, Alliance Safety Council will notify you and competent Supervisory Authority(ies) within 72 hours, or what local laws and regulations dictate, by email with information about the extent of the breach, affected data, any impact on the Service and Alliance Safety Council’s action plan for measures to secure the data and limit any possible detrimental effect on the data subjects.

“Personal data breach” means a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to, personal data transmitted, stored or otherwise processed in connection with the provision of services.

Marketing

Our company would like to send you information about products and services of ours that we think you might like.

If you have agreed to receive marketing, you may always opt out at a later date.

You have the right at any time to stop Alliance Safety Council from contacting you for marketing purposes.

If you no longer wish to be contacted for marketing purposes, please send your request to info@alliancesafetycouncil.org.

What are your data protection rights?

Our company would like to make sure you are fully aware of all your data protection rights. Every user is entitled to the following:

The right to access – You have the right to request Alliance Safety Council for copies of your personal data. We may charge you a small fee for this service.

The right to rectification – You have the right to request that Alliance Safety Council correct any information you believe is inaccurate. You also have the right to request Alliance Safety Council complete information you believe is incomplete.

The right to erasure – You have the right to request that Alliance Safety Council erase your personal data, under certain conditions.

The right to restrict processing – You have the right to request that Alliance Safety Council restrict the processing of your personal data, under certain conditions.

The right to object to processing – You have the right to object to Alliance Safety Council’s processing of your personal data, under certain conditions.

The right to data portability – You have the right to request that Alliance Safety Council transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at info@alliancesafetycouncil.org or (877) 345-1253.

Or write to us:

Privacy Policy Administrator
10099 N. Reiger Road
Baton Rouge, LA 70809

Business Associates – It is the policy of Alliance Safety Council that business associates must be contractually bound to protect your information to the same degree as set forth in this policy.

Pre-emption of State Law – It is the policy of Alliance Safety Council that the privacy regulations of the United States or European Union, whichever is more stringent, is the minimum standard to be used regarding the privacy of a user’s protected information. If the laws of the state of Louisiana are more stringent in certain areas, the state laws in these areas shall prevail. In all other areas, the federal privacy regulations shall prevail.

What are cookies?

Cookies are text files placed on your computer to collect standard internet log information and visitor behavior information. When you visit our website, we may collect information from you automatically through cookies or similar technology.

How do we use cookies?

We use cookies to improve our website and make it easier to use. Cookies permit us to recognize users and avoid repetitive requests for the same information. We also use cookies to help build a pseudonymous profile of your online habits, interests and activities as you navigate our website(s), which we use to individualize your visits. We also use cookies to help build a profile of your online habits, interests and activities as you navigate our website(s), which we use for general research, analysis and reporting. We mostly use “session cookies” that are automatically deleted after each visit. Other websites cannot read cookies from our website. Most browsers will accept cookies until you change browser settings to refuse them.

For further information, visit www.allaboutcookies.org.

What types of cookies do we use?

There are several different types of cookies; however, our website uses:

  • Necessary – Necessary cookies help make a website usable by enabling basic functions like page navigation and access to secure areas of the website. The website cannot function properly without these cookies. You cannot opt out of these cookies.
  • Preference – Preference cookies enable a website to remember information that changes the way the website behaves or looks, like your preferred language or the region that you are in.
  • Statistic – Statistic cookies help website owners understand how visitors interact with websites by collecting and reporting information anonymously
  • Marketing – Marketing cookies are used to track visitors across websites. The intention is to display ads that are relevant and engaging for the individual user and, thereby, more valuable for publishers and third-party advertisers.

How to manage your cookies

You can set your browser not to accept cookies by changing your cookie preferences at any time. However, in a few cases, some of our website features may not function as a result.

Privacy policies of other websites

Our website provides both links to email addresses and links to third-party websites. For email, the links provided work directly with your mail client and no information is provided to our website when an email is sent through an email link. As a convenience, this website may also contain links to third-party websites over which we have no control. We make no claims as to the privacy, security or fitness of these third-party websites. When you view these third-party websites, our privacy policy no longer applies. You are encouraged to examine the privacy statement for all third-party websites for their procedures for collecting, utilizing and disclosing your information.

Changes to our privacy policy

Alliance Safety Council reserves the right to amend this Privacy Policy at any time in the future and will provide a copy of such amendment to you upon request or upon your next visit. Until such an amendment is made, Alliance Safety Council will comply with this notice.

How to contact us

If you have any questions about Alliance Safety Council’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us at info@alliancesafetycouncil.org or (877) 345-1253.

Or write to us:

Privacy Policy Administrator
10099 N. Reiger Road
Baton Rouge, LA 70809

How to contact the appropriate authorities

In the United States

You may submit a complaint through the FTC’s Complaint Assistant if you believe your personal information has been collected or shared without your permission. For identity theft or data breaches, consumers are advised to visit IdentityTheft.gov to both report and recover their personal information.

In the European Union

You have the right to have recourse (i.e., you can lodge a complaint) to the European Data Protection Supervisor (edps@edps.europa.eu) if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by Alliance Safety Council.

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